BID ADJUDICATION COMMITTEE: SECRETARY REF NO: BACS/SCM/2022/07– 1C Supply Chain Management (12 months contract) Full-time Job3 weeks ago Public Service Pretoria 29 views Reference: 61
SALARY : R321 543 per annum (Level 08), plus 37% in lieu of benefits (basic salary)
CENTRE : Pretoria Head Office
A recognized Bachelor’s Degree/National Diploma qualification within the relevant field (Supply Chain Management, Finance related) as recognized by SAQA (at least 360 credits) combined with three years’ experience within the Supply Chain Management environment with specific reference to BAC secretarial experience. Preference will be given to candidates with Bid Adjudication Committee experience. Computer literacy that would include a good working knowledge of Microsoft Office products. Knowledge and relevant experience in any procurement related software packages such as ACCPAC, SAP, BAS or LOGIS will be an added advantage, excellent knowledge of applicable legislation such as PFMA, Treasury Regulations, Broad Based Black Economic Empowerment Act, Preferential Procurement Policy Framework Act, Supply Chain Management Framework. In-depth knowledge of the code of conduct for Supply Chain Management Practitioners. Adherence to stipulations of the National Archives of South Africa Act, 1996 (Act No. 43 of 1996). Knowledge of Public Service Act, Policies and Regulations; Presentation skills; Analytical skills; Communication skills; Report writing skills; Problem solving skills; Planning and organising skills; Pro-active; Dead-line driven; Able to work independently; Ability to work under pressure; Integrity and honesty and customer oriented.
The incumbent will be responsible for a wide variety of tasks which includes, but not limited to the following: Record Bid Adjudication Committee proceedings and maintain records: Customize standard bid submissions. Assist with the administration of the bid adjudication process. File all related BAC records. Maintain mechanical and written records of proceedings (minutes). Arrange meeting venues and bookings for BAC sessions (logistical arrangements). Ensure compliance with National Treasury prescripts and related regulations and legislation. Facilitate the timeous publication of BAC packs and related documents on the BAC shared drive. Verify accuracy of submitted documents: Develop a BAC pack checklist; Assist evaluation teams with submissions for recommendation to the Bid Adjudication Committee (BAC); Develop and maintain BAC submission templates; Maintain accuracy and consistency of BAC resolutions; Manage BAC statistics regarding resolutions made; Manage matters arising on BAC minutes. Implement Bid Adjudication Committee resolutions: Draft BAC action plans and make proper follow-ups; trace and follow up memo's that need to be signed off; distribute e-mails and information that is relevant to BAC. Governance of meeting proceedings: Ensure that all BAC proceeding declarations are recorded; Check the quorum requirements of meeting proceedings; Ensure that all members are properly appointed before they assume duties; Co-ordinate compliance requirements in relation to urgent meetings and sessions.
ENQUIRIES : Mr Ismael Radebe Tel No: 012 399 2299
It is mandatory to email your application (comprehensive CV and new Z83 signed) to Recruit4@gpaa.gov.za quoting the reference number in the subject heading of the email.
Take note of the requirements regarding a new Z83 effective 1 January 2021 as per the DPSA regulations as well as all other requirements specified in the footer. Take note of Circular 19 of 2022 regarding the practice note on the Z83 application and 37 completion thereof. The certification of all supporting documents will be expected of the shortlisted candidates only. Interviews may be conducted via a virtual medium which will be discussed with each shortlisted applicant. The applicant should have the necessary data and equipment for this purpose. Correspondence will only be conducted with the short- listed candidates. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Note: The purpose of the post is to ensure the accurate compilation of bid submissions, to assist the Bid Adjudication Committee with administrative compliance and to take accurate minutes of the meeting proceedings. One Bid Adjudication Committee Secretary position is currently available at GPAA. The post will be filled on a 12 months’ contract.
NOTE : Take note of the Disclaimer mentioned on each advert. It is mandatory that
applications which consist of a signed Z83 and comprehensive CV be emailed to the
respective email addresses indicated on each advert. Ensure that you use the correct
inbox/email. Applications send to the incorrect inbox will be deemed a regret. Ensure
to sign your Z83 before you scan it. Please use your signature or valid e-signature and
not your name written in block/typed print. A Z83 not signed will be deemed a regret.
From 1 January 2021, a new application for employment (Z83) form will be effective
and if the old Z83 is used, it will be deemed a regret. Should an individual wish to apply
for a post after 1 January 2021, he/she will be required to submit the new application
for employment form which can be downloaded at www.dpsa.gov.za-vacancies or
http://www.gpaa.gov.za Requirements: Applications must be submitted on the new
form Z83 as indicate above (signed and scanned). The relevant reference number
must be quoted on all documentation and on the subject heading of the email. An
application should consist of (a) a comprehensive and detailed CV (specifying all
experience and duties, indicating the respective dates MM/YY as well as indicating
references with full contact details) and (b) a duly completed Z83 (refer to Circular No
19 of 2022 in this regard). Failure to submit the above documents will result in the
application not considered and deemed a regret. The candidate must agree to the
following: Shortlisted candidates must avail themselves for a virtual or in-person panel
interview at a date and time determined by the GPAA. Note that certain information
contained in the application (CV and Z83) may be verified through the request for
official documents and or other methods of verification and proof. The certification of
all supporting documents will be expected of the shortlisted candidates only.
Applicants must note that pre-employment checks and references will be conducted
once they are short-listed and the appointment is also subject to a positive outcome
on these checks, which include but not limited to: security clearance, security vetting,
qualification/study verification, citizenship verification, financial/asset record check,
previous employment verification and criminal record. Applicants will be required to
meet vetting requirements as prescribed by Minimum Information Security Standards.
It is the applicant’s responsibility to have foreign qualifications evaluated by the South
African Qualifications Authority (SAQA). Correspondence will only be conducted with
the short- listed candidates. If you have not been contacted within six (6) months after
the closing date of this advertisement, please accept that your application was
unsuccessful. The candidate must take note of: It is intended to promote
representativeness through the filling of these posts and the candidature of persons
whose promotion/ appointment will promote representativeness, will receive
preference. Disabled persons are encouraged to apply. For applications on salary
levels 11 – 15, the inclusive remuneration package consists of a basic salary, the
state’s contribution to the Government Employees Pension Fund and a flexible portion
in terms of applicable rules. SMS will be required to undergo a Competency
Assessment as prescribed by DPSA. All candidates shortlisted for SMS positions will
be required to undergo a technical exercise that intends to test the relevant technical
elements of the job. One of the minimum requirements for SMS is the pre-entry
certificate. For more details on the pre-entry course visit:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/ The GPAA
reserves the right to utilize practical exercises/tests/competency assessments for nonSMS positions during the recruitment process (candidates who are shortlisted will be
informed accordingly) to determine the suitability of candidates for the post(s). The
GPAA reserves the right to cancel the filling/not to fill a vacancy that was advertised
during any stage of the recruitment process. The successful candidate will have to sign
and annual performance agreement and will be required to undergo a security