CHIEF DEEDS REGISTRATION CLERK: REGISTRATION REF NO: 3/2/1/2022/465 (X3 POSTS) Office of the Registrar of Deeds Full-time Job3 weeks ago Public Service Cape Town 18 views Reference: 33
SALARY : R211 713 per annum (Level 06)
CENTRE : Western Cape (Cape Town)
Applicants must be in possession of Grade 12 Certificate. 2 years of experience in the Deeds Registry or administrative experience. Extensive knowledge of Deeds Registry registration procedures. Knowledge of Document Tracking Systems (DOTS). Knowledge of Deeds Registration System (DRS). Computer Literacy (Typing). Communication skills (Written and Verbal). Good judgement and assertiveness skills. Organising and problem-solving abilities.
Lodging and scanning of deeds and documents and preparing deeds for registration. Date stamp, sort, scan deeds and documents, complete prescribed lodgement form, statistics register and submit. Identify and refer non-simultaneous and inactive accounts deeds to supervisor. Date stamp deeds and documents and check for rejected deeds. Check if all notes have been removed from deeds. Scanning and numbering registered deeds and documents. Sort deeds into distinctive categories and make packs. Number, date, and seal executed deeds and documents. Final checking and scanning of deeds and documents. Check all endorsements, registration clauses have been signed, dated, numbered, and sealed in all deeds and documents. Check all notes are attended to and refer all open notes to the relevant sections for 15 compliance. Check if original deeds and documents are still in the correct covers and batches are complete. Scanning and delivering of deeds and documents. Check if all deeds and documents are still in the correct lodgement covers and take corrective measures. Sort and deliver deeds and documents into accountholders pigeonholes. Recording and updating of permanently filed titles. Allocate number, file authorization together with indemnity letter and record. Receive and record withdrawal and update register. Deliver deeds and withdrawal confirmation letter to conveyancing firm. Compile a list of permanent file titles. Complete number and date in endorsement of TR / JACKETS / Covers and submit to supervisor. Recording and withdrawal of interdicts. Acknowledge, sort, number, and record in register and submit to data for noting. Endorse and submit withdrawal of attachment to supervisor. Submit interdicts for scanning.
ENQUIRIES : Mr T Clark Tel No: (021) 464 7601
Please ensure that you send your application to Private Bag X9073 Cape Town 8000 or Hand deliver it to the Office of the Registrar of Deeds: Cape Town at 90 Plein Street, Cape Town, 8001 before the closing date as no late applications will be considered.
African Females and African, Indian and White Males and Persons with disabilities are encouraged to apply.
The application must include only completed and signed new Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualify. Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report. Applications: Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications for each post that you apply for. Dueto the large number of applications we envisage to receive, applications will not be acknowledged. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future. Important: DALRRD is an equal opportunity and affirmative action employer. It is our intention to promote representivity in DALRRD through the filling of posts. The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. All shortlisted candidates will be subjected to personnel suitability checks. The successful candidate will be subjected to undergo security vetting. DALRRD will conduct reference checks which may include social media profiles of the shortlisted candidates. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during / after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department.