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SECRETARY REF NO: HRSDP/35/22/01 Full-time Job

3 weeks ago   Public Service   Pretoria   16 views Reference: 46
Job Details

SALARY : R176 372 per annum (Level 05)

CENTRE : Defence Headquarters (Armscor Building), Erasmuskloof, Pretoria.

REQUIREMENTS : A minimum of Grade 12/NQF Level 4. Secretarial/ Admin practices experience will be an advantage. Special requirements (skills needed): Computer literate, Good Knowledge of MS Word, Excel and Power Point. Typing skills, communication skills (written and verbal). Good interpersonal skills. Analytical and innovative thinking as well as problem solving skills. The ability to operate office machines (Fax, Scanner, Photocopier, etc.). Sound organisational skills. High level of reliability, Ability to act with tact and discretion, Good telephone etiquette skills. Good people skills, excellent secretarial skills. The successful candidate will be required to obtain a Confidential Security Clearance within a year.

DUTIES :

Provide a secretarial support service. Record appointments and events and manage the Chief Director’s diary. Manage telephone calls. Develop and maintain a sound document register and management system. Manage the Office’s Telephone accounts. Arrange, provide support and secretariat functions in meetings including agenda, minutes, supporting documents and refreshments. Write/type documents, memorandums, letters and reports. Handle classified files and documents with discretion. Process the travel and subsistence claims for the Chief Director. Maintain and enhance the Office’s filing system. Organise official & social functions. Assist with procurement functions. Receive and manage visitors to the Office.

ENQUIRIES : Maj D.P. Ledwaba or Mr M.T. Kgaditsi Tel No: (012) 355 5275/5115 24

APPLICATIONS :

Department of Defence, Human Resource Strategic Development and Planning, Private Bag X159, Pretoria, 0001 or hand delivery at Cnr Boeing & Nossob str, Erasmuskloof, Pretoria

NOTE :

Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 only (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to shortlisted candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.

CLOSING DATE : 05 August 2022

(Applications received after the closing date and faxed copies will not be considered).

Company Description
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