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STATE ACCOUNTANT: ACCOUNTS PAYABLE REF NO: SA/ACCP/2022/07-2C Finance: Accounts Payable Full-time Job

3 weeks ago   Public Service   Pretoria   42 views Reference: 63
Job Details

SALARY : R261 372 per annum (Level 07) (basic salary), plus 37% in lieu of benefits

CENTRE : Pretoria Head Office


A three (3) year finance related degree or national diploma (at least 360 credits); and at least two (2) years’ experience in the Financial Accounting environment; Exposure in the administration of Accounts Payable or Creditors will receive preference; Computer literacy that would include a good working knowledge of Microsoft Office products, especially Microsoft Excel and Word; Knowledge of Sage 300 ERP will be advantageous; Knowledge of Financial accounting; Knowledge of General Ledger bookkeeping; Knowledge of PFMA; Understanding of Government Employees Pension Act, Rules and Legislations; Knowledge of Financial Accounting, Knowledge of General ledger bookkeeping; Analytical skills; Customer relations skills; Problem solving skills; Communication skills; Ability to work under pressure; Ability to work accurately, Ability to work within a team and independently; Hard working; Attention to detail; Honesty and Integrity.


The incumbents of this position will be responsible for a wide variety of financial administrative tasks which includes the following, but not limited to: Provide administrative support on the effective processing of accounts payable transaction: Undertake the administration of supplier invoices; Ensure the safekeeping of all transactions, supporting documentation, files and data for audit purposes in accordance with prescripts; Ensure that through effective control processes accounts are paid timeously (within 30 days of invoice receipt); Capture all supplier invoices, credit notes and debit notes; Ensure that all payments are authorized by the delegated authorities prior to payment; Execute all queries emanating from suppliers promptly; Review that all supporting documents are attached and payments are authorized; Ensure that all invoice batches are set ready post; Assist in the provision of inputs on the accruals at financial year end; Oversee the resolution of audit queries; Receipting of goods and services delivered; Create and distribute payment authority for authorization; Recording of invoices in the register; Review and verify invoice batches and credit notes captured on the system; Handle all enquiries on accounts payable; Ensure comparison of age analysis and the authorized creditors reconciliation; Reconcile the age analysis and the payment register; Create payment batch; Provide inputs for the quarterly report on payment of invoices (i.e. 30 days target as per PFMA); Provide inputs for maintenance of prior year invoices not accounted in those financial years. Undertake reconciliation of creditors accounts: Print suppliers age analysis on the system; Create adjustments to suppliers accounts on the system; Reconcile supplier statement and the records on the system for all GEPF/GPAA suppliers before a payment is made; Reconciliation of suppliers statements and the records on the system for all suppliers on a monthly basis; Follow up on outstanding invoices; Clear unallocated payments on supplier statements; Engage suppliers and business units on disputed invoices. Administer Petty cash: Handle the issuing of petty cash; Ensure 39 reconciliation of petty cash reimbursement; Assist in the administration of petty cash of the regional offices. Provide administrative support to the unit: Perform office administrative activities; Organise office logistical matters; File office correspondence, documents and reports; Draft and type standard correspondence and documents; Completion of forms and documents relevant to the office; Order stationery and equipment for the section.

ENQUIRIES : Ms Alletah Mashiane Tel No: 012 319 1218

APPLICATIONS : It is mandatory to email your application (comprehensive CV and new Z83 signed) to Recruit3@gpaa.gov.za quoting the reference number in the subject heading of the email. NOTE : Take note of the requirements regarding a new Z83 effective 1 January 2021 as per the DPSA regulations as well as all other requirements specified in the footer. Take note of Circular 19 of 2022 regarding the practice note on the Z83 application and completion thereof. The certification of all supporting documents will be expected of the shortlisted candidates only. Interviews may be conducted via a virtual medium which will be discussed with each shortlisted applicant. The applicant should have the necessary data and equipment for this purpose. Correspondence will only be conducted with the short- listed candidates. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Note: The purpose of the posts is to administer and process accounts payable transactions for GPAA. Two 12-months contract position for a State Accountant: Accounts Payable are currently available at the Pretoria Head Office.

Company Description
05 August 2022 before 12h00 noon. No late applications will be considered.
NOTE : Take note of the Disclaimer mentioned on each advert. It is mandatory that
applications which consist of a signed Z83 and comprehensive CV be emailed to the
respective email addresses indicated on each advert. Ensure that you use the correct
inbox/email. Applications send to the incorrect inbox will be deemed a regret. Ensure
to sign your Z83 before you scan it. Please use your signature or valid e-signature and
not your name written in block/typed print. A Z83 not signed will be deemed a regret.
From 1 January 2021, a new application for employment (Z83) form will be effective
and if the old Z83 is used, it will be deemed a regret. Should an individual wish to apply
for a post after 1 January 2021, he/she will be required to submit the new application
for employment form which can be downloaded at www.dpsa.gov.za-vacancies or
http://www.gpaa.gov.za Requirements: Applications must be submitted on the new
form Z83 as indicate above (signed and scanned). The relevant reference number
must be quoted on all documentation and on the subject heading of the email. An
application should consist of (a) a comprehensive and detailed CV (specifying all
experience and duties, indicating the respective dates MM/YY as well as indicating
references with full contact details) and (b) a duly completed Z83 (refer to Circular No
19 of 2022 in this regard). Failure to submit the above documents will result in the
application not considered and deemed a regret. The candidate must agree to the
following: Shortlisted candidates must avail themselves for a virtual or in-person panel
interview at a date and time determined by the GPAA. Note that certain information
contained in the application (CV and Z83) may be verified through the request for
official documents and or other methods of verification and proof. The certification of
all supporting documents will be expected of the shortlisted candidates only.
Applicants must note that pre-employment checks and references will be conducted
once they are short-listed and the appointment is also subject to a positive outcome
on these checks, which include but not limited to: security clearance, security vetting,
qualification/study verification, citizenship verification, financial/asset record check,
previous employment verification and criminal record. Applicants will be required to
meet vetting requirements as prescribed by Minimum Information Security Standards.
It is the applicant’s responsibility to have foreign qualifications evaluated by the South
African Qualifications Authority (SAQA). Correspondence will only be conducted with
the short- listed candidates. If you have not been contacted within six (6) months after
the closing date of this advertisement, please accept that your application was
unsuccessful. The candidate must take note of: It is intended to promote
representativeness through the filling of these posts and the candidature of persons
whose promotion/ appointment will promote representativeness, will receive
preference. Disabled persons are encouraged to apply. For applications on salary
levels 11 – 15, the inclusive remuneration package consists of a basic salary, the
state’s contribution to the Government Employees Pension Fund and a flexible portion
in terms of applicable rules. SMS will be required to undergo a Competency
Assessment as prescribed by DPSA. All candidates shortlisted for SMS positions will
be required to undergo a technical exercise that intends to test the relevant technical
elements of the job. One of the minimum requirements for SMS is the pre-entry
certificate. For more details on the pre-entry course visit:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/ The GPAA
reserves the right to utilize practical exercises/tests/competency assessments for nonSMS positions during the recruitment process (candidates who are shortlisted will be
informed accordingly) to determine the suitability of candidates for the post(s). The
GPAA reserves the right to cancel the filling/not to fill a vacancy that was advertised
during any stage of the recruitment process. The successful candidate will have to sign
and annual performance agreement and will be required to undergo a security